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*When booking a meeting room, please choose a room of the appropriate size for your group.*

To see the rooms available and read details of each room, use the slideshow below.

room A slider.jpgroom B slider.jpgroom A B slider.jpgRoom cslider.jpgRoom d slider.jpgRoom e slider.jpgRoom cd slider.jpgRoom cde slider.jpgroom 1 slider.jpgroom 2 slider.jpgroom 1 2 slider.jpgroom 3 slider.jpgroom 4 slider.jpgboard room slider.jpgart gallery slider.jpglarge room slider.jpgsmall room slider.jpgstudy room 1 slider.jpgstudy room 2 slider.jpgstudy room 3 slider.jpg

Meeting Room Use


The Kendallville Public Library has public meeting rooms available for use.

8.1     Philosophy

A major goal of the library is to provide for the informational, cultural, and educational needs of the public it serves.  Meeting rooms are provided with the expectation that they will be used to accomplish this goal.  Meeting rooms will be available to groups in the community regardless of the beliefs and affiliations of their members.  The fact that a group is permitted to meet at the library does not constitute an endorsement of its policy or beliefs.    Library sponsored programs will have first priority in scheduling. All other meetings will be scheduled on a first come, first served basis.


8.2     Reservations

Meetings can be scheduled, Monday through Saturday, during a calendar year. After October 1 of each year, meetings for the following calendar year can be scheduled. Reservations for meeting rooms can be made:

  • In person at KPL or LPL
  • By telephone (KPL: 260-343-2010 or LPL: 260-854-2775)
  • Online at through the Reserve a Meeting Room link.

Information needed includes:

  • Name of the company or organization
  • Time and date desired
  • Number of participants expected
  • Contact information for the person scheduling the meeting.


8.3     Restrictions

The library reserves the right to control the time, manner, and place of all meetings.  The library is authorized to deny permission to use library rooms to any group that violates any regulations in this policy. The library director will decide any questions of interpretation.  Smoking is not permitted in any area of the library or on library property.

Neither the name nor the address of the Kendallville Public Library may be used as the official address or headquarters of an organization. 

Meetings of 2-250 people (seated guests with no tables) at the Kendallville Public Library and 2-50 (seated guests with no tables) at the Limberlost Public Library can be accommodated.

Room Capacity:

KPL Meeting Room A:            35    Capacity for rooms A & B together is 75       

KPL Meeting Room B:            35

KPL Meeting Room C:            75    Capacity for rooms C & D together is 175

KPL Meeting Room D:            100

KPL Meeting Room E:             40   Available by special request with 72 hours advance notice and in conjunction with Rooms C & D - total capacity 250

KPL Meeting Room 1:             12   Capacity for rooms 1 & 2 together is 24

KPL Meeting Room 2:             12       

KPL Meeting Room 3:             15

KPL Meeting Room 4:             20

KPL Board Room:                   10

KPL Art Gallery:                      100

KPL Study Room 1:                 2

KPL Study Room 2:                 2

KPL Study Room 3:                 3

LPL Small Meeting Room:       6

LPL Large Meeting Room:      50


 8.4     Fees

Rooms will be available for civic, educational, and cultural uses without charge unless the user charges a non-refundable fee or the rooms are used for monetary gain. “Monetary gain” refers to any uses by profit-making organizations.

Fee Schedule:

KPL Meeting Room A:            $25.00   Fee for using both A & B will be a $50 charge

KPL Meeting Room B:            $25.00

KPL Meeting Room C:            $50.00   Fee for using both C & D will be $100; C, D & E will be $150

KPL Meeting Room D:            $50.00

KPL Meeting Room E:            $50.00

KPL Meeting Room 1:             $25.00   Fee for using both 1 & 2 will remain $25

KPL Meeting Room 2:             $25.00

KPL Meeting Room 3:             $25.00

KPL Meeting Room 4:             $25.00

KPL Art Gallery:                      $25.00

LPL Small Meeting Room:      $25.00

LPL Large Meeting Room:     $25.00

Deposits (cash only) will be charged for the private party use of meeting rooms (KPL Rooms A, B, C & D only; LPL Large Meeting Room), including baby or wedding showers, birthday parties, etc. A $25 deposit is required for Rooms A, B or the combined rooms A & B at KPL, or the Large Meeting Room at LPL. A $50 deposit per room is required for KPL Rooms C, D & E (example, rooms C & D would require a $100 deposit, Rooms C, D & E  - available only by special request - would require a $150 deposit).Deposits must be paid at least one week prior to the event.

The library has specific requirements for the return of deposits. Failure to follow these instructions will result in the forfeiture of your deposit:

  • Do not use tape, tacks, nails, etc. on the walls
  • Do not smoke or drink alcohol in the library or anywhere on the library campus.

When your meeting is over:

  • Clean equipment, tables and chairs, kitchen items
  • Vacuum floors
  • Re-set tables and chairs to follow diagram
  • Turn off lights
  • Take trash to the bins (north or south side of the building)
  • Recycle plastic and aluminum (bin located outside the meeting rooms)

If you are staying after library hours:

  • Check restrooms and turn off lights
  • Ensure the library doors close & lock behind you


  8.5     Physical Arrangements

Meeting rooms are kept locked. Upon arrival, someone from your group must visit the Circulation Desk to pick up a key and an attendance slip. When the meeting has concluded, attendance slips and keys must be returned to the Circulation Desk.

Tables and chairs are provided. Additional equipment must be reserved at the time the meeting room reservations are being made.  Chair and table arrangements are the responsibility of the group arranging the meeting. Someone from the group should arrive in time to arrange chairs and tables as desired. Rooms must be reset to the original diagram found posted in each room. Users are responsible for damages to meeting rooms. Those costs are determined on a case-by-case basis, but will be in line with the damage caused. 

Light refreshments or packaged meals may be served in the rooms.  Storage of items needed for meetings scheduled frequently at the Kendallville and Limberlost Public Libraries will be determined on a case-by-case basis at the discretion of the library director.


 8.6     Cancellations

 It is the responsibility of the person scheduling the meeting to inform the library of meeting cancellations. Patrons are required to give 24 hours notice when meetings are cancelled, so that other organizations may use the room. In cases of severe weather or in other situations outside of the library’s control, the libraries may be forced to close. If the libraries close, then all meeting room fees are refundable. The library will make an effort to contact the individuals, businesses and organizations affected by such a closure, but the information will typically be available:

  1. On the library’s website at
  2. On the library’s Facebook and Twitter pages
  3. From WKJG-TV NBC33
  4. From WPTA-TV 21Alive ABC
  5. From WANE-TV Newschannel 15
  6. From WAWK 95.5 FM
  7. On


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